Why are WarRooms showing suppliers that have no parts mapped, and How to filter WarRooms to show only those with mapped parts?

Created by Atif Ikramuddin, Modified on Tue, 21 Apr at 6:49 PM by Atif Ikramuddin

WarRooms are generated based on event impact to site locations and supplier relationships, not on part mappings.
When an event occurs, the system identifies all supplier sites within the impacted geography.
All suppliers associated with those impacted sites are included in the WarRoom.
This happens regardless of whether parts are mapped to those suppliers in your organization
In other words, part mapping is not used as a filter for WarRoom inclusion—it is evaluated separately.
To reduce noise and focus only on relevant WarRooms, you can use a User Defined Attribute (UDA) to filter results, User can configure their view to display only WarRooms that have parts impacted by using a User Defined Attribute (UDA). The steps are outlined below:
1. Export the existing UDA file and add a new column named “Parts Mapped.”
2. Mark sites that have parts mapped as “Mapped,” and mark sites without mapped parts as “Not Mapped.” (You can refer to the Site Dashboard – Old Dashboard for selecting Mapped and Not Mapped part sites.)
3. Import the updated UDA file back into the system.
  
  Sample screenshot:
4. In User Preferences, configure the UDA setting to display records where Parts Mapped = Mapped. Sample screenshot shown below:
5. Log out and log back into the portal to ensure the preference is applied.
6. Navigate to the WarRoom Orion page and apply the UDA filter for Parts Mapped = Mapped.
7. Once this configuration is applied, only WarRooms associated with impacted parts will be displayed, effectively excluding WarRooms with zero part impact.
Please note that when this UDA preference is enabled, the same filtering will apply across the platform, including Supplier Orion, Site, Parts, Country, and Category views. Only suppliers and sites with impacted parts will be visible.
This approach should significantly reduce noise and help you focus on the most relevant WarRooms.